Getting Informed


Below are two versions of the My Medical History form. These have several questions that are not contained on the File of Life or other similar forms. One is meant to download, print, and fill out by hand. The other is formatted to complete on a computer and print out. Both include the information essential for emergency medical providers to do their jobs efficiently and accurately. Completion of one of these forms could save your life in an emergency. These are very simple forms that contain exactly what an EMT or paramedic needs to take care of you.

If you have a File of Life form, please update it.

Seconds and minutes count in medical emergencies. Paramedics and EMTs meet you at what might be your worst moment. You may be too short of breath to answer their questions. You might be too ill to tell them all your medications, allergies, current medical problems, your next of kin or who to notify. You may not be able to tell them your name. You may not want them rooting around in your bathroom in search of all the little white pills you take, and then take time to identify them. The My Medical History form puts everything they need to know in format that they and the emergency department at the hospital can use quickly. By taking a few minutes to fill it out, you may help them save your life.

On behalf of every EMT, Paramedic, Nurse, and Doctor who may care for you in the future, please complete the My Medical History form. Put it on your refrigerator door or an obvious spot on your kitchen counter. If you have an advance directive, POLST, or durable medical power of attorney document not already on file at Bozeman Health, please attach a copy (or the original if it is a POLST) to your history form.

My Medical History For Paper 3:23:20

My Medical History For electronic completion 3:23:20

Below is an example of a completed My Medical History form:

Example of a completed My Medical History




See the attached information sheet for details of what to do to prepare for and respond to the COVID-19 Pandemic.






COVID-19 8:8:20 public information for GRRRFD website


NSTs 3:27:20


My Medical History For electronic completion 3:23:20

My Medical History For Paper 3:23:20






Taking care of a COVID-19 patient at home









Medical emergencies require activation of the 911 system. Failure to do so increases emergency medical response times, which may have dire consequences. If you need someone to “check you over” with an injury or illness, calling a neighbor delays the response and puts your neighbor in a very difficult position even if they are medically trained. An injury, broken bone, serious bleeding, chest pain, shortness of breath, stroke, or being too weak to walk are only a few of the many things that require emergency medical services where time is critical.

Things you can do to improve your emergency medical preparedness:

    • Have an emergency medical card in your wallet.
    • Keep current medical insurance cards in your wallet.
    • Have an emergency medical information app on your phone.
    • Fill out a My Medical History Form (on this website) and keep it current if anything changes.
    • Fill out a File of Life or similar medical history form and keep it current if anything changes.
    • Place either of the above on your refrigerator door or an obvious place on the kitchen counter.
    • Make a checklist with numbers of who to call.
    • Have a medical “go bag” with supplies and clothing you would need if admitted to a hospital.
    • Inform family or friends of your plan.
    • Make sure your medical record is current.
    • Make sure you identify where your medical record is on your medical card if that record is not in the Bozeman Deaconess system.
    • Keep your medication list up to date on My Medical History or File of Life
    • Have current medications in one closable bin:
      • For easy inspection by emergency medical responders.
      • For easy transport to the hospital, if needed.
    • Decide who you want to act on your behalf to make your medical decisions if you are too sick to make those decisions yourself. That person should be a relative or friend who understands your values and wishes.
    • Complete a Durable Power of Attorney for Health Care
      • Have your medical provider scan this into their medical system.
      • Have Bozeman Health scan it into their computer system, since this is the most likely hospital you will be taken to in an emergency, even if your medical provider is not in that system.
      • Keep the original copy in a safe place.
      • Attach it to your My Medical History form if you do none of the above.
      • Here is the form for the State of Montana. You don’t need a lawyer!
    • Determine if you want any limitations on your healthcare in advance and communicate them to those people who may be called upon to make medical decisions on your behalf if you become unable to make them. Your Healthcare Power of Attorney must know your wishes.
    •  Unless you specify otherwise in writing, Emergency Medical Providers will do everything in their power to save your life, including performing CPR, putting a breathing tube down your throat, and starting intravenous lines.
    • If you do not want all of those, or if you want to limit them, you must have a fully completed Montana Provider Order for Life-Sustaining Treatment (POLST) form readily available at your home. Your POLST has to be signed by you and your medical provider. An unsigned POLST cannot be honored. The POLST form must be in a clearly labeled envelope either on your refrigerator door or kitchen counter top. EMTs will not search your home for this document. Keep it with your My Medical History or File of Life forms.
    • Other Living Will documents should be kept in the same places, and should be on file with Bozeman Health in case you are brought to the hospital, even if your medical provider is not in that system.
    • Here are examples of decisions you can make.
      • Some people want “full treatment”, meaning CPR if their heart stops, a ventilator (breathing machine hooked up to a tube going into your windpipe) if they have respiratory failure, tube feedings if they can’t eat, any surgery needed to sustain life.
      • Some people want CPR and/or the ventilator but if things are bad enough, not to receive tube feedings.
      • Some people want to receive standard care with IVs, antibiotics, other medications and needed surgery, but do not want CPR, a ventilator, or intensive care unit care. If they are dying, they want to be kept comfortable but not receive “medical heroics”.
      • Some people want no CPR, ventilator, or intensive care. They want to be kept comfortable, preferably at home and only go to the hospital if they can’t be kept comfortable at home.
      • Here is the POLST document:


The Gallatin River Ranch Rural Fire District is pleased to announce the award of a grant in the amount of $8773 from the Firehouse Subs Public Safety Foundation. This grant will fund the purchase of three sets of Globe structure firefighting personal protective equipment (PPE) including helmets with visors, hoods, coats, gloves, trousers with suspenders, and boots. This equipment will provide three of our firefighters with the latest in safety equipment for fighting structure fires.

The GRR Rural Fire District Trustees and the members of the GRR Fire Department are grateful to the Firehouse Subs Public Safety Foundation for this generous award. It allows the department to replace its last three sets of old structure firefighting PPE and improve firefighter safety.


In 2005 the Firehouse Subs Founders established the 501(c)(3) non-profit Firehouse Subs Public Safety Foundation. The charity provides funding resources, lifesaving equipment, prevention education, training, and disaster relief support to first responders and public safety organizations. Since inception, Firehouse Subs Public Safety Foundation has granted more than $48 million to hometown heroes in 49 states and Puerto Rico, including more than $217,000 in Montana.

Firehouse Subs Public Safety Foundation is honored to be listed as a four-star non-profit organization by Charity Navigator, their highest designation. Donations made at Firehouse Subs restaurants help provide the funding for this grant award.

We encourage GRRHOA members to remember Firehouse Subs when they get a hankering for a submarine sandwich!


The Town Pump Charitable Foundation awarded GRRRFD $5,000 toward the purchase of nine new MSA G1 4500 psi 45-minute air cylinders. The total cost for these air cylinders is $8,055. We thank the Foundation for their generous award, all of which was used to help defray the cost of these new cylinders.

The Town Pump Charitable Foundation provides grant support to fire and public safety organizations throughout Montana each year. They also provide financial support to a number of other charities and non-profit organizations, all of which strive to make our state a better place to live. When you get a chance, give the staff at the Town Pump a word of thanks!

GRR Rural Fire District Fire Station Project


There are three critical components to a fire department: firefighters, firefighting equipment and apparatus, and a fire station. The fire station is necessary to keep firefighting vehicles in a heated and secure building with keys in the ignition, ready to roll on a moment’s notice.

The Gallatin River Ranch Fire Department (GRRFD) is the only department in Montana without ownership or a long-term lease on a building suitable to function as a fire station. The Developer has generously allowed GRRFD to use the building at 650 Equestrian Center Loop Road (the old HOA shop) rent free. This arrangement is temporary. The Trustees of the Gallatin River Ranch Rural Fire District (GRRRFD) have decided that the time is upon us to plan, fund, and build a fire station. This matter was discussed at the 2019 GRRHOA Annual Meeting and a handout was provided at that meeting. This matter is documented in GRRRFD monthly Trustee meeting agendas, minutes, and chief’s reports since April 2019.

The new station must be within 5 road miles of the farthest dwelling it serves for insurance and quality of service reasons. The GRRRFD Board of Trustees propose to build this station on the GRRHOA property at 5770 Nixon Gulch Road. The details are under discussion between the GRR Rural Fire District Trustees and the GRRHOA Board of Directors. The goal is to build a station to house three or four firefighting vehicles and provide for cleaning and safe storage of firefighting equipment.

Funding for this project will be done with the raffle fundraiser and donation drive, funds saved over the past two years, and a commercial loan. There are no grants we can realistically expect to support the project (this was tried in 2009). This project will have no impact on GRRHOA member dues. No GRRHOA money will be spent on this project. We do not plan to apply for bond funding. The GRRRFD Board does not plan to apply for an increase in tax mill rate.

The GRRRFD is in the early planning phase of this project. As such, no accurate estimate on cost is possible at this point. The plan is to start construction after the Nixon Bridge is complete, possibly as early as summer or fall of 2020 depending on funding status and construction firm selection and availability.  

The raffle fundraiser had net receipts of $9,810 and a direct donation campaign grossed $7450. The total of $17,260 raised will be used for fire station construction.

The GRR Rural Fire District is seeking further donations from the public to help pay for the new station. The GRR community has been very generous in the past and we hope that will continue with this vital community project. Please consider making a donation that will add significant benefit to public safety in our community. Donations are tax-deductible under section 170(c)(1) of the IRS Code. The GRRRFD is a governmental public service entity and all funds donated are used for public purpose. To make a donation, contact us at admin@grrfd.org. Donation checks can be made out to GRR Rural Fire District and mailed to GRR Rural Fire District, PO Box 109, Manhattan, MT 59741


The attached report was provided to all GRRHOA members at the August 2019 GRRHOA Annual Meeting.

2019 GRRRFD handout for GRRHOA Annual meeting v2

Fire Disaster Preparedness

Disaster preparedness is similar in concept to general disaster preparedness. Review the Gallatin County readygallatin.com website for additional information.

Steps to take include:

    • Sign up for the Gallatin County Community Notification System at: readygallatin.com/public-warning/community-notification-system/.
    • Review the Gallatin County readygallatin.com Ready, Set, Go! Wildland Fire Action Guide.
    • Place highly visible street address numbers at your roadside and on the entry to your home. Reflective numbers at the roadside are recommended.
    • Have fire extinguishers and know how to use them.
    • Know the locations of the gas and power shut-off controls are for your home and all buildings.
    • Know of at least two evacuation routes.
    • Have a “go bag” ready with the things you will need in case of evacuation.
    • Know what you will need to take with you and only take the things you can’t live without and can load in your vehicle(s) in less than 15 minutes.
      • Have a checklist of what you will take.
    • Have an emergency water and food supply in case you are instructed to “shelter in place”.
    • Have a designated rally point outside of the immediate area, if relevant for your family members and have a known communication plan.
    • Don’t question or disobey evacuation orders from emergency personnel. Act immediately.



Wildland Fire Preparedness for New Home Construction

There are a number of steps to reduce home fire risk during the planning process for new homes and buildings on GRR.

  • Building site plans:
    • Avoid the tops of ridges.
    • Avoid building on the top of a funnel, such as the upper end or top of a draw or canyon.
  • Landscape plans:
    • Create defensible zones of protection around each structure on your property.
      • See the section entitled Wildland Preparedness for Finished Buildings for details describing inner and outer defensible zones of protection.
  • Choice of building and roofing materials
    • Use fire resistant material.
    • Metal, tile, or asphalt roofing materials. Do not use wooden shingles.
    • Place screens on fireplace flues.
  • Consider installing an interior sprinkler system.
  • Consider installing an underground water cistern. Locate this outside of the potential “collapse zone” if the building were to catch fire and collapse.
  • Plan to locate wood piles at least 30 feet away from buildings.
  • Plan proper ventilation for hay storage buildings, and locate these buildings well away from homes, 30 or more feet.
  • Place highly visible street address numbers at your roadside and on the entry to your home. Reflective numbers at the roadside are recommended. Place these before construction begins.
  • Review: https://www.readygallatin.com/download/website/handouts/wildfire/wildfire.pdf
Wildland Fire Home Preparedness for Finished Buildings

Recent fire seasons have been brutal lessons for those living in the Wildland Urban Interface (WUI), which includes the Gallatin River Ranch Rural Fire District (GRRRFD). People who choose to build or buy homes or other buildings  surrounded by wildland are wise to learn from the bitter experience of those affected by wildland fires. Residents within GRRRFD should take a critical look at their fire risk, and mitigate those risks to the greatest degree possible.

Prevention, prevention, prevention.

  • Place highly visible street address numbers at your roadside and on the entry to your home. Reflective numbers at the roadside are recommended.
  • Control the height of roadside grass and weeds on your property.
  • Make efforts to control cheat grass on your property (this is highly flammable).
  • Create an inner zone of defensible space 30 feet around each structure on your property.
    • The inner zone should consist of watered green grass or fire-resistant material such as rock borders, concrete driveways, patios, and walls.
    • No flammable materials (such as wood piles) should be stored within this zone.
    • Avoid planting trees or shrubbery within the inner zone.
    • Strongly consider removing trees and shrubs that may already exist within this zone, especially conifers.
  • Create an outer zone of protection from 30- to 100-feet from each structure on your property
    • Mow a wide perimeter outside your lawn before the grass dries out in June.
    • Avoid mowing this area under dry conditions from July to October.
    • If you must mow, carry a fire extinguisher while you work.
    • Limit shrubbery and trees to the outer perimeter. Avoid plantings upwind from structures to limit flying ember danger. Plan fire-retardant species rather than conifers, especially upwind from structures.
    • Remove dead shrubbery and/or trees in the outer perimeter.
    • Consider the direction of prevailing winds, which on GRR are generally west to east. Flying embers from native junipers can travel great distances in high winds. Consider removal up upwind junipers.
  • Know the location of your electrical breaker box.
  • Mark the location of underground propane tanks with a reflective marker stick.
  • Mark the location of underground water cisterns with reflective marker sticks.
  • Keep wood piles at least 30 feet away from all buildings.
  • Locate ABC fire extinguishers in locations prone to fire: kitchen, shop, garage, utility room, and within quick access to fireplaces.
  • Keep combustible or flammable materials away from ignition sources.
  • Only use extension cords that are in good condition.
  • Use space heaters with caution.
  • Maintain furnaces and water heaters.
  • Install and maintain smoke and carbon monoxide detectors. Replace batteries yearly.
  • Keep matches and other means of setting fires away from children.
  • Have a plan:
    • See the Have a Plan FAQ.
Reducing Community Fire Risk

Wildland fires are a community threat. All community residents have a responsibility to mitigate the threat. What can you do?

  • Your vehicles:
    • Keep an ABC fire extinguisher in each vehicle.
    • Don’t toss cigarettes or other smoking materials on to roads, roadsides, or lawns. Better: quit smoking; you’ll need EMS less often!
    • Don’t park in places where uncut grass or brush can reach the bottom of your vehicle.
    • Don’t drive on roads with tall dry grass growing in the middle of the road.
  • Debris burning and controlled burns:
    • Outside Gallatin River Ranch: follow and obey Gallatin County Burn regulations and restrictions.
    • “Controlled burns” and debris burning are prohibited on Gallatin River Ranch at all times.
  • Outdoor fires:
    • Fires outside fire pits or other outdoor fire devices are not permitted on Gallatin River Ranch.
    • Open fire pits and containerized fires (manufactured fire devices, chimeneas, outdoor fireplaces):
      • Should not be used under windy conditions.
      • Should always be covered with a screening device.
      • Should be attended at all times until cold and dead.
      • Should be doused with water until cold to touch before they are left unattended.
  • Lawn equipment:
    • One spark can ignite a grass fire.
    • Try to mow only green grass.
    • Have a fire extinguisher within reach when mowing roadsides.
  • Recreational activities:
    • Fireworks are not permitted on Gallatin River Ranch except on New Year’s Eve.
    • Outside Gallatin River Ranch, follow Gallatin County fireworks regulations.
    • Discharge of firearms is prohibited on Gallatin River Ranch.
    • Target shooting on State land adjacent to Gallatin River Ranch should only occur when grass is green. They should clear an area around their target(s).
Life in the Wildland Urban Interface

Every home on Gallatin River Ranch is a wildland urban interface. That is the nature of building in rural Montana. Fires are an intrinsic part of Western American ecology. For any rural property in Montana, it is not a question of whether there will be a fire. The questions are when and how to mitigate it.

The matter of when a fire will affect Gallatin River Ranch depends on many things and people over which GRRRFD has limited control. Gallatin River Ranch residents and their guests can do a number of things to mitigate the risk of fire, but the Cottonwood Fire in 2015 was caused when a hot pickup truck exhaust ignited dry grass on a ranch road between Logan and GRR. We were lucky: no lives or homes were lost. Luck has no place in a plan, however. We are at the mercy of random events: a lightning strike, the spark from a lawnmower blade hitting a rock, an ember that escapes someone’s fire pit, a 15-year-old smoker tossing his butt out the window of his dad’s pickup.

The FAQ section in this website includes a number of specific topics for your information.



Board of Trustee Meeting Reports

Meetings of the Board of Trustees posted on this website begin with the 2017-18 fiscal year. Older meeting minutes and reports are available upon request.

Agendas for upcoming meetings are posted no later than 48 hours prior to a Board meeting. Minutes are posted after they are approved by the Board. Chief’s reports and financial reports are posted after they are approved or reviewed in a Board meeting. The financial reports are then posted to the month they cover, though they are typically not reviewed at the board meeting of the month reported. This is done for clarity.

Fire Education

This section is still under construction. It will be used to post information about fire, medical, and other safety information for district residents.